THEMESOFT, INC. PRIVACY STATEMENT
Themesoft, Inc. (“Themesoft”, “us” or “we”) respects the privacy of personal information we receive in the course of our business. This policy expresses Themesoft’s commitment to maintain the privacy of personal information that is shared with us, outlines what types of personally identifiable information Themesoft receives, and summarizes what we do with this personal information.
Sources of Personal Information
Themesoft is a provider of workforce solutions, which include the processing of recruitment, human resources, contingent worker and contractor information for customers and their suppliers of recruiting, staffing and consulting services. Themesoft has our own dedicated staff of employees and maintains personal information on our internal candidates, employees and contractors as well.
- Customer Information: Themesoft receives personal information of the current and former candidates, employees, contractors and contingent workers of or on behalf of our customers for processing on behalf of each such customer.
- Supplier Information: Themesoft receives personal information of the current and former candidates, employees, contractors and contingent workers of or on behalf of suppliers of recruiting, staffing and consulting services who contract with us for processing such information on behalf of each such supplier and its customers.
- Internal Information: Themesoft receives personal information of its own internal current and former candidates, employees, contractors and contingent workers. Themesoft also collects personal information voluntarily shared by persons through email correspondence or responses to inquiries on our website.
Uses of Personal Information
Themesoft uses personal information supplied for legitimate business purposes and to perform information processing services for which we have been contracted by our customers and their suppliers of recruiting, staffing and consulting services. Themesoft uses personal information for such purposes as collecting and sorting resumes for position fulfillment, scheduling of interviews, payroll and benefits processing, evaluation and assessment, recordkeeping, invoicing and payment for our customers, their suppliers of recruiting, staffing and consulting services, and for us.
Themesoft shares personal information supplied by our customers and suppliers of recruiting, staffing and consulting services, only for the purpose of the information processing services for which we were contracted. For example, Themesoft may share resumes and applicant information of candidates submitted by a recruiting firm as that firm directs for submission to a customer. Alternatively, Themesoft may share payroll information as applicable to the customer using staffing services and to the supplier of such services for billing and payroll purposes. Themesoft will otherwise maintain as confidential and not use or share personal information of individuals submitted by customers and suppliers of recruiting, staffing and consulting services, with which we contract. Themesoft retains personal information of individuals submitted by customers and suppliers of recruiting, staffing and consulting services with which we contract, so long as such controlling party directs.
Themesoft shares personal information received on our internal candidates, employees, contractors and contingent workers, or from responses to inquiries on our website relating to Themesoft’s internal business, only with our affiliated companies for legitimate business purposes, and we retain such personal information only for so long as necessary by law or for our legitimate business purpose.
Themesoft will share personal information as required by law or regulation, or in cooperation with law enforcement investigations, civil or criminal subpoenas, or when required by court orders. Themesoft will not sell personal information to mailing lists or share personal information to those who would use it for marketing purposes.
Security of Personal Information
Themesoft employs physical, technical and operational security measures to protect against the loss, misuse, disclosure or alteration of personal information submitted to us. We are committed to keeping your personal information private and will continue to take steps to back up this commitment.
Updating and Correcting Personal Information
Themesoft employees may contact their Human Resources representative about reviewing or updating their personal information. Those persons who may have submitted personal information in responses to inquiries on our website and would like to review or modify it may contact us at the address below. We will make reasonable efforts to address your request.
Themesoft does not knowingly collect personal information from children (age 13 years old or less). If Themesoft becomes aware that any personal information has been submitted online that relates to a child, Themesoft will immediately delete such information from our records.
Last updated: May 6, 2013